Main Responsibilities

• The execution of all administrative, IT, and office operations support to Senior Management (President, VP Construction, Director of Finance) as needed.
• Assist HR Management with hiring process including job postings, booking interviews and preparing written job offers.
• Administration of all HR-related functions such as:  salaried payroll, maintaining personnel files including vacation tracking and all correspondence; maintaining site staff personnel files including Drivers Abstracts, Certifications, tracking Fuel Cards, and assigned Company-Owned equipment and assets; coordinating paperwork associated with hiring/firing/discipline of all employees; processing employee benefit forms.
• Coordinate new employee orientation for office and field staff.
• Assist Hiring Managers with new employee onboarding for office and field staff including assigning workstations and tools and contacting I.T. for new employee set up.
• Perform exit interviews with staff as required.
• Assist with the preparation and drafting of internal company policies, ensuring all staff is aware of said policies and acting as a resource for interpreting same.
• Manage staff complaints in order to diffuse or escalate them as necessary.
• Management and supervision of Receptionist position.
• Maintain effective office systems and procedures, including; making informed decisions about purchases, implementing new procedures, managing suppliers, etc.
• Negotiate office-related and cell phone contract renewals or new contracts when necessary.
• Coordinate IT services, systems, requests, and purchases for all company phones, cell phones, computers, and other electronic equipment, and act as a liaison between IT & staff.
• Ensure effective performance of office equipment, including computers and software, photocopiers and printers, and manage all maintenance issues.
• Assist with annual insurance renewal with respect to fleet insurance.
• Coordinate and manage company special events, including staff events and outings, and corporate wear.
• Primary contact for building manager.
• Projects as assigned by the President, VP Operations and Director of Finance.

Requirements

• Minimum of 5 years’ experience in office management, with a demonstrated ability for ongoing improvements to processes and overall efficiencies.
• 1-2 years’ experience in Human Resources an asset.
• Minimum of 2 years’ payroll experience, with Certified Payroll accreditation an asset.
• Excellent verbal and written communications skills, complemented with strong client services skills.
• Attention to detail and the ability to effectively manage and prioritize a varied workload while ensuring that all deadlines are met.
• Ability to exercise sound judgment in evaluating situations and making decisions.
• Strong proficiency with Microsoft Office Suite.
• Highly organized and able to multi-task.

Competences

To be successful in this position, the candidate needs the following core competencies:

• Ethical conduct
• Communications proficiency
• Personal effectiveness/credibility
• Business acumen
• Thoroughness
• Time management

Main Responsibilities

• Produce accurate and reliable project estimates by gathering proposals, drawings, specifications, and related documents.
• Identify labour, material, and time requirements and compute costs.
• Responsible for all detailed takeoffs and technical analysis, including risk assessment and project schedules.
• Assist with productivity analysis for bid preparation.
• Assist with gathering technical/historical data for estimating and preparation of cost estimates on tenders.
• Identify labour, material, and time requirements by studying proposals, drawings, specifications, and related documents.
• Prepare take-offs/calculate material quantities and input design/cost data to estimating software.
• Analyze alternate means and methods to determine the most economic alternative.
• Prepare estimate and documentation for bid review meetings.
• Prepare and/or manage the quantity survey and pricing effort for internal budgets.
• Coordinate selection and purchase of materials and services for the project; liaise with suppliers and subcontractors.
• Manage and be responsible for several tenders at one time.

Requirements

• Minimum 3-5 years’ experience in civil, earthworks, and underground utilities.
• Have a complete understanding and ability to read and understand project drawings, specifications and tender requirements.
• Proficient in Bluebeam, Agtek, Timberline, and MS Office.
• Well organized, detail oriented, punctual.
• Strong written and oral communication and interpersonal skills.
• Degree/Diploma in civil engineering/civil engineering technology.

Main Responsibilities

• Take lead role on projects, liaising directly with the client/owners, and be responsible for ensuring the delivery of the project on time and on budget.
• Responsible for overall forecasting, cost management, contingency planning, and securing the profitability of the project.
• Contribute technical direction to the pre-award process, planning, and estimating, and during construction, act as a technical resource for the project team.
• Review and negotiate contracts, liaising with legal counsel and Estimating as appropriate in conjunction with the leadership team.
• Review and approve ongoing progress billings.
• Work with all on-site personnel, as required, to identify and resolve issues, ensure quality control, and support the overall project schedule and goals.
• Work with the Operations team from the start of each project to ensure they understand the project scope – start-up, QC, LEEDS requirements, and project closeout forms.
• Create and maintain project schedules in collaboration with General Superintendent and Project Coordinator.
• Develop and maintain successful client/owner relationships on behalf of Conwest.
• Prepare and process change orders and extra work orders with support as needed from the Estimating team.
• Oversee scheduled deliverables with Operations.
• Manage financial aspects of contracts to protect the company’s interests and maintain strong relationships with client.
• Manage resources (manpower, equipment and materials) with operations from beginning to end with attention to budgetary limitations.

Requirments

• A minimum of 10 years’ experience in civil construction including earthworks and underground utilities with at least 2 years’ experience in a supervisory capacity.
• Must possess excellent communication skills, both verbal and written with superior interpersonal and relationship management skills.
• Proficient with Timberline, Bluebeam, Agtek, Microsoft Project, Adobe, and all Microsoft Office programs.
• Post-secondary education Degree (i.e. Project Engineering, Project Management, Civil Engineering Technology).

Main Responsibilities

• Assist in the planning, organization, and quality control of the project while assisting to provide ongoing supervision and mentorship of project staff.
• Assist Project Managers with all project management tasks, roles, and responsibilities.
• Ensure all documents, drawings, etc. are organized, filed electronically, and distributed to all Project Managers.
• Oversee accurate completion of all site paperwork including time sheets, dailies, invoices, and work records for accurate cost coding to applicable contract items.
• Review the timely and accurate capture of project costs; prepare progress billings including extra work and all supporting documents, and final certificates of completion.
• Maintain and distribute site records, post records to company document management system, and assemble documents to support claims.
• Process change orders, obtain quotes, and assess costs and impacts to project schedule.
• Assist with project completion close-outs.

Requirements

• Proficiency in Bluebeam, Agtek, Timberline, Microsoft Project, Adobe, and MS Office an asset.
• Well organized, detail oriented, punctual.
• Strong written and oral communication and interpersonal skills.
• Ability to effectively represent company in multi-party discussions: interact with clients, architects, engineers, and local jurisdictions to understand and incorporate project objectives, schedules, permits, costs, etc.

Main Responsibilities

• Assist Project Managers with contract management, commitments/PO’s
• Track and manage paperwork required for LEED
• Assist Project Managers with project administration.
• Assist Operations with admin duties related to site HR.
• Assist with project paperwork.
• Assist with snow clearing admin.
• Assist Equipment Manager.
• Coordinate website maintenance.

Requirements

• Must possess excellent interpersonal and communication skills.
• Ability to work well in a collaborative, team-based environment.
• Attention to detail and high level of accuracy.
• Ability to meet deadlines and work under pressure
• Ability to maintain discretion and confidentiality at all times.
• Working knowledge of MS Word, Outlook, and Excel.
• Experience with Sage/Timberline an asset.
• This position will appeal to a bright, motivated individual who thrives in a demanding and stimulating work environment. Experience in civil/earthworks construction is preferred.